Administrative Officer

Our client is looking for an Administrative Assistant for a office in Beirut. The office reports into a head office in Dubai. As Admin Officer, you will play a key role in supporting daily office operations and ensuring efficient administrative processes. You will provide administrative support to managers, executives, and team members, contributing to the overall productivity and success of the organization.

·         Manage and maintain executives’ schedules, appointments, and travel arrangements.

·         Coordinate meetings, conferences, and events; prepare meeting agendas and take minutes.

·         Handle incoming calls, emails, and correspondence; prioritize and respond to inquiries promptly.

·         Prepare and edit correspondence, reports, presentations, and other documents.

·         Assist in preparing financial reports, budgets, and expense tracking.

·         Maintain and update office records, databases, and filing systems.

·         Order office supplies and equipment, ensuring adequate inventory levels.

·         Assist in onboarding new employees, including paperwork, orientation, and training logistics.

·         Coordinate and liaise with internal teams, external partners, and vendors as needed.

·         Uphold confidentiality and discretion in handling sensitive information.

·         Proven experience as an administrative assistant or similar role.

·         Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office software.

·         Excellent organizational and time management skills, with the ability to prioritize tasks.

·         Strong attention to detail and accuracy in data entry and document preparation.

·         Effective communication skills, both written and verbal.

·         Ability to work independently and collaboratively in a fast-paced environment.

·         Problem-solving and decision-making abilities.

·         High level of professionalism and discretion in handling confidential information.

·         Bachelor’s degree or equivalent experience preferred.

·         Competitive salary and benefits package

·         Opportunities for professional development and growth

·         Positive work environment with supportive team members

·         Potential for advancement within the organization